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Manage Signature Documents

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In TripTix Windows, the Signature Documents window contains the forms you can use to obtain signatures, including patient and facility signatures. Even if the patient refuses to sign or is incapable of doing so, always attempt to obtain a signature from the hospital or agency where the patient was transported to document transfer of care.
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You can use the Signature Documents window to open forms and obtain patient and receiving facility signatures. When entering a patient signature, you must select a signature document to use. See Signature Document Templates for guidance on selecting the appropriate signature document.

To add a signature document
  1. In the side navigation of an open run record, tap Signature Documents. The Signature Documents window opens.
    TTWin_signaturedocswindow.png

  2. Tap Add Document. The Signature Document Templates window opens.
    TTWin_sigdoctemplates.png

  3. Select the appropriate document from the list, and then tap Load Template. The document opens in a new window.

  4. Complete the form chosen by adding signatures or completing fields as necessary.

  5. When finished, tap Save. The name of the type of document added appears in a new left column within the Signature Documents window.

  6. Repeat these steps to add more signature documents, or tap Close

To add a facility signature without a template

You have the option of recording a facility signature without using a template. As calls can be unpredictable and time is often of the essence, this functionality is both quick and easy.

  1. In the side navigation of an open run record, tap Signature Documents. The Signature Documents window opens.
    TTWin_signaturedocswindow.png

  2. In the lower right corner of the window, tap Facility Signature. The Signature Availability window opens.

    TTWin_sigavailability.png

  3. If a facility representative is not available to sign, tap No; otherwise, tap Yes. The Capture Signature window opens.

  4. In the Print Signer's Name & Credentials field, enter the name of the provider signing and, optionally, their credentials, such as RN, next to their name.

  5. Have the provider sign their name in the box, and then tap Save. The signature is saved to the run record and a times tamp appears in the Draft report upon saving.

  6. Tap Close.

Tip: Contact Support to configure your department's settings to enable a time stamp for patient signatures and/or display seconds on the time stamp.

To complete a patient signature document
  1. In the side navigation of an open run record, tap Signature Documents. The Signature Documents window opens.
    TTWin_signaturedocswindow.png

  2. Tap Add Document. The Signature Document Templates window opens.
    TTWin_sigdoctemplates.png

  3. Select the appropriate document from the list, and then tap Load Template. The document opens in a new window.

  4. To begin editing the document, at the top of the window, tap All Fields.

  5. Complete the field and tap Next Field to move to the next field. Repeat this step until you complete all fields in the document.

  6. Use the boxes with red borders to record signatures.

    • Ask the patient and any witnesses to sign in the box using the stylus.

    • If the patient needs to start over, tap Clear to clear the field.

      patient_signature.png

  7. After all fields are complete, tap Close.

  8. Tap Save. The name of the type of document added appears in a new left column within the Signature Documents window.

  9. Repeat these steps to add more signature documents, or tap Close.

To edit or delete a signature document
  1. In the side navigation of an open run record, tap Signature Documents. The Signature Documents window opens with the list of added documents in the far left column.

  2. Tap the name of the document you want to edit or delete.

  3. To edit the document, tap the edit icon in the upper right corner.
    TTWin_editesigdoc.png

  4. To delete the document, tap the trash can icon in the upper right corner, and then tap Yes in the confirmation window that opens. If fields in your report were updated, a window may pop-up asking if you want the document auto-updated with the new values. Select Yes or No based on your preference.
    TTWin_deletesigdoc.png

  5. Edit the document and save your changes.

  6. Edit or delete more signature documents as needed, or tap Close.

Add a Controlled Drug Form

This form becomes available only after a Medication Event has been added to the ePCR and includes information in the Controlled Drug section. Once the event is saved, the Signature Documents section can be opened and you can add a Controlled Drug Form.

TT_controlleddrugsection.png

Tip: Best practice suggests having all controlled medications added to the ePCR prior to adding the Controlled Drug Form; this allows all controlled medications to be reflected on one form. If additional controlled medications are administered after an initial form is already created, a new form will have to be added to reflect the additional medications.

To add a Controlled Drug Form
  1. After adding a Medication Event that included a controlled drug, in the side navigation of an open run record, tap Signature Documents. The Signature Documents window opens.

    TT_signaturedocumentswindow.png

  2. Tap Controlled Drug Form. The associated signature document opens with information automatically pulled into the form based on information entered for the Medication Event.

    TT_controlldrugform.png

  3. Tap Incomplete Fields and enter information in the incomplete fields as applicable.

    • Click Next Field until all relevant fields are completed, and then click Close.

  4. Alternatively, to begin editing the document, at the top of the window, tap All Fields.

    • Complete the field and tap Next Field to move to the next field. Repeat this step until you complete all fields in the document.

  5. Tap Signatures, and then select the applicable signature type: Provider or Witness.
    TT_signatures.png

  6. Use the box with the red border to record the signature.

    • Ask the signee to sign in the box using the stylus.

    • If the signee needs to start over, tap Clear to clear the field.

  7. Repeat steps 5-6 for each applicable signature type.

  8. Tap Save.

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