Home > TripTix > Narratives and Signatures > Manage Signature Documents

Manage Signature Documents

Note: This page, or elements on this page, may not be enabled for your Department.

In TripTix Windows, the Signature Documents window contains the forms you can use to obtain signatures, including patient and facility signatures. Even if the patient refuses to sign or is incapable of doing so, always attempt to obtain a signature from the hospital or agency where the patient was transported to document transfer of care.
Win_sigdocs.png

You can use the Signature Documents window to open forms and obtain patient and receiving facility signatures. When entering a patient signature, you must select a signature document to use. See Signature Document Templates for guidance on selecting the appropriate signature document.

To add a signature document
  1. In the side navigation of an open run record, tap Signature Documents. The section expands to show the available subsections.
    Win_sigdocs.png

  2. From the Add Signature Documents subsection, tap the document you want to add.

  3. Complete the form chosen by adding signatures or completing fields as necessary.

  4. When finished, tap Save

  5. A window opens requesting finalization. If the fields are completed and you would like to mark the document complete, making it un-editable, click Yes. To keep the document editable, click No.

  6. The name of the type of document added appears in the Existing Document subsection, just below the Add Signature Documents section. You can open documents to edit them as needed if you did not select to mark them completed.

  7. Repeat these steps to add more signature documents as needed.

To add a facility signature
  1. In the side navigation of an open run record, tap Signature Documents. The section expands to show available subsections.

  2. In the lower right corner of the window, tap Facility Signature. The Signature Availability window opens.

    TTWin_sigavailability.png

  3. If a facility representative is not available to sign, tap No; otherwise, tap Yes. The Capture Signature window opens.

  4. In the Print Receiving Facility Name & Credentials field, enter the name of the provider signing and, optionally, their credentials, such as RN, next to their name.

  5. Have the provider sign their name in the box, and then tap Save. The signature is saved to the run record and a time stamp appears in the Draft report upon saving.

  6. Tap Close.

Tip: Contact Support to configure your department's settings to enable a time stamp for patient signatures and/or display seconds on the time stamp.

To complete a patient signature document
  1. In the side navigation of an open run record, tap Signature Documents. The section expands to show available subsections.
    Win_sigdocs.png

  2. Tap the applicable patient signature document.

  3. Select the appropriate document from the list, and then tap Load Template. The document opens in a new window.

  4. To begin editing the document, at the top of the window, tap All Fields.

  5. Complete the field and tap Next Field to move to the next field. Repeat this step until you complete all fields in the document.

  6. Use the boxes with red borders to record signatures.

    • Ask the patient and any witnesses to sign in the box using the stylus.

    • If the patient needs to start over, tap Clear to clear the field.

  7. After all fields are complete, tap Close.

  8. Tap Save.

  9. A window opens requesting finalization. If the fields are completed and you would like to mark the document complete, making it un-editable, click Yes. To keep the document editable, click No.

  10. Repeat these steps to add more signature documents as needed.

To edit or delete a signature document
  1. In the side navigation of an open run record, tap Signature Documents. The section expands to show available subsections.

  2. From the Existing Documents subsection, tap the name of the document you want to edit or delete.

  3. When the document opens below the buttons for the existing documents, click either the edit or delete icon as applicable.
    WIN_existingdocuments.png

  4. If editing the document, update the fields as required and tap Save

  5. A window opens requesting finalization. If the fields are completed and you would like to mark the document complete, making it un-editable, click Yes. To keep the document editable, click No.

  6. If deleting the document, after you tap the trash can icon in the upper right corner, tap Yes in the confirmation window that opens. If fields in your report were updated, a window may pop-up asking if you want the document auto-updated with the new values. Select Yes or No based on your preference.

  7. Edit or delete more signature documents as needed, or tap Close.

Add a Controlled Drug Administration Form

This form becomes available only after a Medication event has been added to the ePCR and includes information in the Controlled Drug section. Once the event is saved, the Signature Documents section can be opened and you can add a Controlled Drug Administration Form.

TT_controlleddrugsection.png

Tip: Best practice suggests having all controlled medications added to the ePCR prior to adding the Controlled Drug Administration Form; this allows all controlled medications to be reflected on one form. If additional controlled medications are administered after an initial form is already created, a new form will have to be added to reflect the additional medications.

To add a Controlled Drug Administration Form
  1. After adding a Medication event that included a controlled drug, in the side navigation of an open run record, tap Signature Documents. The section expands to show available subsections.
    Win_sigdocs.png

  2. Tap Controlled Drug Administration Form. The associated signature document opens with information automatically pulled into the form based on information entered for the Medication event.
    WIN_controlleddrugform.png

  3. Tap Incomplete Fields and enter information in the incomplete fields as applicable.

  4. Alternatively, to begin editing the document, at the top of the window, tap All Fields.

  5. Tap Signatures, and then select the applicable signature type: Provider or Witness.

  6. Use the box with the red border to record the signature.

    • Ask the signee to sign in the box using the stylus.

    • If the signee needs to start over, tap Clear to clear the field.

  7. Repeat steps 5-6 for each applicable signature type.

  8. Tap Save.

  9. A window opens requesting finalization. If the fields are completed and you would like to mark the document complete, making it un-editable, click Yes. To keep the document editable, click No.

Last modified

Tags

Classifications

This page has no classifications.