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About Status Types

Your region set up a number of status types, as in the following examples:

  • Emergency Department - current service availability in the ED

  • Bed Avail Adult ICU - number of available ICU beds

  • Emergency OPS Plan - facility has/has not activated its emergency operations plan

  • Fuel Capacity - maximum amount of fuel a generator can hold

  • HazMat - facility has hazardous materials decontamination capability

  • Ops - resource's operational status, such as fully, limited, closed

  • Vents Owned - number of ventilators this facility owns

Note: Your region has complete control over configuring its status types. Therefore, most of the status types available to you are unique to your region.

Note the following about status types:

  • If the resource is not going to collect information and report on this status type on a daily basis, the type should be set up as event only.

  • Authorized administrators can include status types (that are not event only) in your regions Views.

  • For a user to be able to update a resource's status, the type must be visible to that user. Refer to status type visibility for details.

See the sections in this topic to learn about levels at which status types can be assigned, format types you can specify, status timers, NEDOCS labels, color coding, and much more.

List

Authorized administrators can view their region's status types in the Status Type List.

statustypelist.png

The list includes the name of each status type and its format type, such as a date, number, text, multiple option, saturation score, or NEDOCS calculation. For Multi-(option) status types, the last column shows the options currently set up for the type. The table includes the description of the type, the standard status type (if applicable), and an indication of whether the status type is available only for events.

Note: If a resource is not going to collect information and report on this status type on a daily basis, the type should be set up as event only.

To include inactive types in the list, select the include inactive status types check box on the right side of the page.

Levels

You can assign a status type at the resource type level. This type is available to all resources in this type.

You can also assign a status type at the individual resource level. This resource can report detailed information about its available personnel, services, functions, and supplies without affecting other resources in its type.

You can assign the same status types to resource and sub-resource types. Depending on your situation, you may choose to create unique status types for your sub-resources in order to clearly distinguish between those that apply to resources and types that are more appropriate to the sub-resource level.

Format Types

A status type's format defines the information that the type addresses or is intended to communicate. You can set up a status type with one of the following formats:

Name

Description

Examples

Date

Date

Date a survey was completed.

Date of the most recent disaster exercise.

Date of a Hospital Preparedness Program (HPP) site visit.

Multi

Multiple choice; each option is a status

ED Status: Open, Closed, Open with limitations

ED Wait Time: Green, Red, Yellow

Neurosurgeon Available: No, Yes

Number

Status communicated via a number

Number of ICU beds available.

Number of doses available for a medication.

Text

Textual response

Name of the infection control officer.

Facility's area code.

Saturation Score

Computed value based on variables the user enters, including number of patients awaiting ICU beds and acuity of current patients

Available options: Saturation Score, NEDOCS Calculation

Number

For a Number status type, you have the option to include a summary total row in Views that include the status type. When configuring the status type, select the Display Summary Totals check box to enable this feature.

statustypedisplaysummarytotals.png

When enabled, the Summary row appears in the appropriate Views, and in Resource Type sections that contain at least one Number status type. The total for that status type appears at the bottom of the list of values.

statustypedisplaysummaryinview.png

For status types that are not the Number format, the summary row shows N/A.

Status Timer

If you select Multi as the status type's format, set up one or more statuses; these are the options from which the user chooses when they update this status type.

You can set up a timer for any status. This timer can count up or down to an expiration threshold or simply record the time that has passed since the status was changed.

In most cases where you use a timer you will also indicate an expiration interval in the Status Update Frequency field. You can also specify that, upon expiration, the system automatically changes to another status (Upon expiration, auto change status to) and, potentially, resets the associated comment.

You can choose from the following options:

  • No Timer - there is no timer for this status

  • Count down to expiration, then stop counting - starts at the upper end of the interval and counts down to zero

  • Count down to expiration, then count up - starts at the upper end of the interval and counts down to zero; upon reaching zero, it starts counting up

  • Count up to expiration, then stop counting - starts at zero and counts up until the expiration threshold is reached

  • Count up to expiration, then start counting up again from zero - Starts at zero and counts up; upon reaching expiration, the counter starts over from zero

  • Count up (regardless of expiration) - shows how long the resource has been on this status regardless of when it expires

If you set a timer for the status, you may also want to indicate when the timer is reset (Reset Timer).

Refer also to Fields, below.

Color Coding

When you color code a status type, its values appear in the indicated color on the appropriate View pages.

For a status type that is a number, you can color code the value based on where it falls in specified ranges. In the following example, a saturation score (NEDOCS) appears in purple when your ED is overcrowded and green for normal operations or when slightly busy.

viewnumericcolorcoded.png

When you create or edit a number or saturation score status type, you can specify color coding. In the following example, the administrator has specified the ranges and the color for each.

satscorecolors.png

Based on the example above, if the calculated NEDOCS is 62, the number appears in yellow on View pages.

NEDOCS Labels

If your organization reports NEDOCS, the status value shows both the calculated score and an associated descriptive label. Your organization has the option to turn off the display of these default labels.

nedocslabelsfield.png

When turned off, the labels do not appear in EMResource views, maps, or associated Update Status pages.

nedocsinview.png

Dashes

If the status for a resource contains dashes (--) it may have expired and may need to be updated. Place the cursor over the status; a pop-up window opens showing the date and time of the last update and indicates whether it is overdue.

User Preferences

Users can specify preferences for receiving notifications about changes to specific resource's statuses. Notification preferences can be set for any type of status type, such as number, text, multi-option, NEDOCS, and saturation score. Users specify how they are to receive these notifications--by email, text pager, and/or Web (EMResource). Administrators can also specify these preferences for users they manage.

Visibility

Your region can establish varying levels of control over the visibility of your resources and their statuses. The tighter the access, the more you can ensure that users cannot obtain information that does not pertain to them.

Example: You want your blood bank users to log in to EMResource to report the availability of specific blood types, but these users do not need to be able to view hospital bed and resource availability. You can limit these users’ access to blood bank information.

This topic covers your visibility options for a status type and provides an overview of steps to take for each option: Shared, Normal, Private.

You can also restrict an individual user's visibility into a resource's status types. Refer to About Users: Access to Resources for more information.

Option Summary

The Edit (type) Status Type and Create (type) Status Type pages contain three options for allowing view access to status types.

Tip: "Format type" refers to the format of the status type: Date, Multi, Number, or Text. It can also indicate the type is a calculation, as in Saturation Score and NEDOCS Calculation.

Refer to the following graphic and table for descriptions of your options:

statustypevisible.png

Level

Option

Description

Scenarios

Shared

Allow regions with mutual data sharing agreements to view this status type

A Shared level of visibility indicates this region shares this status type with other regions (with which it has mutual aid agreements).

When selected, all roles are automatically granted view rights and you cannot change these settings.

A user in another region can view this information as long as their administrator granted them access to other regions.

In general, a user in this region can view this status type.

Select this option for status types you intend to share with other Intermedix applications. With this option selected, you cannot apply viewing restrictions in your own region.

Normal (role-based)

Users with appropriate roles within the region may view or update this status type

A Normal level of visibility makes it easy to give users the right to view a status type based on their role.

Users in this region can view the status type if their role can view it.

An administrator removes an individual user’s visibility for specific resources by refining the user’s profile.

Users in other regions cannot view this status type.

Private

Only users affiliated with specific resources may view or update this status type

 

A Private level makes it easy to restrict its visibility. The status type can be “hidden” from all users except those who should be able to see it.

A user in this region must be specifically affiliated with a resource to be able to view this status type. That is, the user must have at least one of the following rights: Associated With, Update Status, or Run Reports. The user’s role is not a factor in this type of visibility.

Users with the View - Override viewing restrictions right may also view this status type. This right can be assigned on either the role or the user level.

Users in other regions cannot view this status type.

Note the following:

  • If your region or an affiliated entity is using Electronic ICS® (Intermedix application), keep in mind that only status types with Shared visibility will be available to users of Electronic ICS.

  • If you share a status type, making it visible to users in other regions, all roles automatically have view rights and users cannot change these settings.

  • When a resource has no visible status types for a View, it does not show in that view. When a user has no visibility into a resource’s status types, that resource does not appear in any of the user’s View pages.

  • To update a resource’s status, the user must be granted that specific right.

Setting Up

To set up Shared visibility, do the following:

Element

Action

Refer to...

Resource

Select the Share with Other Regions check box

Create a Resource

Edit a Resource

Status Type

Select the first option in Status Type Visibility: Allow regions with mutual data sharing agreements to view this status type

Create a Status Type

Edit a Status Type

To set up Normal (role-based) visibility, do the following:

Element

Action

Refer to...

Status Type

Select the second option in Status Type Visibility: Users with appropriate roles within the region may view or update this status type

Select the roles that can view the status type and the roles that can view and update the status type

Create a Status Type

Edit a Status Type

Role

Select the status types that a user with this role can view (Select the Status Types this Role may view), or can view and edit (Select the Status Types this Role may update)

Create a Role

Edit a Role

Note the following about roles:

  • When you create a new role, by default users with that role have the right to view and update all status types.

  • If you grant a role the right to update a status type, you must also grant them view access

To set up Private visibility, do the following:

Element

Action

Refer to...

Status Type

Select the third option in Status Type Visibility: Only users affiliated with specific resources may view or update this status type

Select the roles that can update the status type

Create a Status Type

Edit a Status Type

User

Select one or more of the following resources rights for a user: Associated With, Update Status, Run Reports

Create a User

Edit a User

Fields and Options

The following table lists and describes status type fields, and indicates the format types for which each is appliable:

Setting

Description

Type

Name

Name of the status type (required)

All

Standard Status Type

Standard language for this status type, such as types based on HAvBED categories or related to a specific service, such as dialysis (read only)

Number, Multi, Text

Description

Description of the status type (required)

All

Active

When selected, indicates this status type is active and available for use; default value is selected (active)

All

Event Only

When selected, the type is available for events only

Note: If a resource is not going to collect information and report on this status type on a daily basis, set it up as event only by selecting this check box.

All

Status Type Visibility

Indicates the type is potentially visible to users in other regions, is visible to this region's users based on the user's role, or is private; if you make it visible to users in other regions, all roles automatically have view rights and you cannot change these settings

All

Section

Indicates the status type section in which this type appears within the resource's details page (required); a status type can appear in only one section

All

Resource Detail View

Select to show this status type in the resource's details view

All

When updating the status, comments are

Optional, mandatory, or unavailable when updating the status

Number, Text, Saturation Score, NEDOCS Calculation, Date

Reset Value

Upon expiration, the system resets the status type or retains the value

Number, Text, Saturation Score, NEDOCS Calculation, Date

Reset Comment

System resets the status comment at each update or retains the comment between updates

All

Trace User

When selected, requires user to enter their name and password to change the status; this option appears in status type pages only when the related option is selected in the region's profile page

All

Exempt from Must Update

User is not required to update this status, even when the user has the Status - User must update overdue status right

All

User must update status daily for

Status expires at teh indicated time(s) on a daily basis (24-hour format)

All

Status Update Frequency

Status expires whenever the status changes or at the indicated interval (days / hours / minutes)

Number, Text, Saturation Score, NEDOCS Calculation, Date

Update Grace Period

Period of time considered to be out of the expiration range (minutes); required, default value is zero)

All

Status Reason

Reasons from which the user can or must choose when changing this status

Multi

Timer Type

Enables the display of a counter (down or up) to status expiration in the application window

All

Reset Timer

System resets the expiration timer when the status changes or when there is an update to the status

Number, Text, Date

Required

When selected, a blank value is not allowed for this status

Text, Date

Valid values for this status type

Any entered value is accepted or indicate the valid value range

Number, Date

Display Summary Totals

When selected, a Summary row appears in views at the bottom of the associated resource type section. A total is shown in this row for all status types with the type Number for which this setting has been enabled. Other status types and other Number status types that do not have this setting enabled show N/A in the Summary row.

Number

Color Status

Color codes the value based on where it falls in the specified ranges

Number, Saturation Score, NEDOCS Calculation

Display NEDOCS labels

When selected, displays the predefined descriptive label next to the calculated score in the Update Status page, regional views, and maps; clearing this check box removes all labels from the view

NEDOCS Calculation

Roles with view rights

Selected roles can view the status type

All

Roles with update rights

Selected roles can update the status type

All

Resource Types

Selected types are associated with this status type

All

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Last modified
14:34, 11 May 2017

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